Handing Over Duties on Transfer
The complete handover process when you are transferred, promoted to a new post, or leaving your position — including inventory checks, handover notes, and what happens if deficiencies are found.
Confirm the Transfer and Timeline
When you receive transfer or posting orders, confirm the effective date with your Head of Department. For relief periods exceeding one week, a formal handover process is required. Begin preparing immediately — do not wait until the last day.
Prepare Your Handover Notes
Write detailed notes outlining: the duties and responsibilities of your post, any immediate problems or pending matters, and issues likely to cause difficulty within the next three months. These notes are for your successor and should be practical and specific — not just a copy of your job description.
Check and Sign All Inventories
Together with your successor (the incoming officer), physically check all inventories, cash holdings, receipt books, stock registers, and any other accountable items. Both of you must sign the inventory records. Do not delegate this — both officers must be present for the check.
Were any deficiencies or discrepancies found during the inventory check?
Is the outgoing officer available for the handover?
Vacate Government Quarters (If Applicable)
If you occupy a government quarter, give at least one month's notice to the CORA Chairperson before vacating. You must check and sign the inventory with a CORA officer on departure. Any loss or damage beyond fair wear and tear will be claimed from you. If you fail to check the inventory on departure, CORA's record is accepted without dispute.